Somtochukwu

Job Summary

The role of a Personal Assistant to the Managing Director/CEO is to provide excellent executive support and assistant to the MD/CEO. The role holder is responsible for assisting the MD/CEO with his daily business and Tasks, helps the MD/CEO manage his work schedule hence giving him time to focus on other strategic duties which directly increases the MD/CEO’s productivity. The PA is responsible for taking smart managerial decisions on behalf of the MD/CEO when required. The PA acts as the first point of contact to the MD/CEO within and outside the Organization. The Managing Director/CEO will rely heavily on the job holder, trusting that work will be handled effectively and efficiently in his absence. Discretion and confidentiality are therefore essential attributes of this role.

• Minimum Qualification: HND
• Experience Level: Mid level
• Experience Length: 5 years

Job Description/Requirements

Responsibilities / Accountabilities:

• Managing diaries and organizing meetings and appointments.
• Managing the CEO’s calendar.
• Typing minutes, researching, compiling and preparing detailed reports, preparing presentations and correspondence.
• Liaising with the CEO’s staff, vendors and clients.
• Managing databases and filing systems.
• Collating and filing expenses.
• Booking and arranging travel, transport and accommodation.
• Acting as the first point of contact: dealing with correspondence and phone calls when the CEO is unavailable.
• Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director/CEO.
• Helping the MD/CEO to manage and prioritize his time.
• Liaising with different departments/Managers.
• Scrutinize invoices and payment requests before the MD/CEO.
• Keep records of all documents in a confidential manner.
• Monitor and manage calls and emails of the MD/CEO.

Required Key Competencies:

• Extremely Proactive individual with the ability to prioritize tasks.
• Strong Managerial skills with the ability to make smart decisions
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
• Must be flexible and results-oriented
• Must have excellent communication skills.
• Must be willing to work with and learn new technologies
• Excellent interpersonal skills
• Must be proactive and take initiative
• Must be tactful and diplomatic
• A good deal of common sense, etiquette and an ability to think on one’s feet
• Excellent typing skills, speed and accuracy
• Professional telephone manner
• Proven ability to work under pressure and to meet tight deadlines.
• Flexible and mature approach with the ability to work unsupervised
• Willingness to work extra hours when required or needed.

 Academic Qualifications & Required Experience:

• A good university degree/HND preferably in Office Technology/Administration/Management or Secretariate Studies.
• Minimum of 5 years experience in a similar position.
• Proficiency with applications such as Word, Excel and PowerPoint

Work Cycle (Hours/ Days):

• Monday – Friday (8.00 am – 5.00 pm) Role will require frequent late hours, fast-paced, and busy schedules as expected.
  

Salary: NGN200,000 – NGN300,000 monthly

Apply Here

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